PROGRAMME POLICIES

Programme Policies

This is a summary of EUSA programme policies for quick reference for our visiting students and international partners. These policies derive from fuller Rules and Regulations established for all University of Seville degrees. Additional information may be found on each independent course syllabus. Please address any queries and requests to internationaloffice@eusa.es.

ACADEMIC POLICIES

Grading Scale

EUSA follows University of Seville in its numerical and letter grading scale. The following chart includes grades and a brief note for equivalence guidance. Please consult our transferability chart for a more complete guide on grade equivalence across a multitude of different academic systems (note that this transferability chart is meant as an equivalence approximation for consultation; final equivalence will be established by Home institutions).

Numerical Letter Note
From 0 to 4.9 Suspenso (SS) Fail
From 5 to 6.9 Aprobado (AP) Passing / C grade
From 7 to 8.9 Notable (NT) Passing / B Grade
From 9 to 10 Sobresaliente (SB) Passing / A Grade
TBD Matrícula de Honor Passing with Honours
TBD No presentado Incomplete

Attendance

Attendance to 75% of sessions per course is required under EUSA Centro Universitario regulations. Any absences in excess of the allowed 25%, including those derived from early departure, will result in grade penalties leading up to a potential failure of the course. An academic committee including the Head of Studies, the Director of the International Office and the instructor of the course affected by excess absenteeism will meet to determine penalties and exceptions to be made on a case-by-case basis. Instructors will record attendance daily. Students will have to request attendance records from the instructors on a regular basis to verify whether they have exceeded absence limits.
Courses meet twice a week, 2 hours per session. Other formats may exceptionally be preferred.

Add/Drop and Course Modification period

There is an official one-week period for course modifications and add and drop to modify initial course selection; any such modifications to course selection needs to be approved by home institutions for credit transferability transparency and requested through the appropriate Course Modification Form. Once this Add/Drop period expires, course selection will be considered final. Any request for course modification that is received after this one-week period will only be accepted under scrutiny of the circumstances involved in each situation.

Course Withdrawal

There is a three-week period after the Modification and Add/Drop deadline for withdrawal requests; courses withdrawn in this manner will not appear in the student transcripts. Withdrawal requests from courses at a later stage will result in a final grade of No Presentado (Course Incomplete). This result will appear in the final transcript.

Incomplete Grades

Incomplete grades, No Presentado, will be granted to students not completing the mandatory assessment for any of their courses and not having formally requested withdrawal from said course. Accommodation offered to students for a belated completion of courses will be studied on separately by an Academic Committee including the Head of Studies, the Director of the International Office and the instructor or tutor of the course affected.

Second Call

Students coming through the Study Abroad Programme normally only have one opportunity for passing final exams, at the end of the semester. However, EUSA will open, on a case by case basis, the option for Second Call exams. Through this, students will be granted a second chance to obtain a passing grade in their courses. All forms of assessment will be described in the course syllabi.

Exam Proctoring

Participants in EUSA’s international programmes requiring to take an exam at a different time or location from those set for the course in question may take advantage of the exam proctorization process established by the international office. The staff will facilitate a guideline towards proctoring said form of assessment. Please contact our officers and inform faculty accordingly. Additional fees may apply to cover the costs of  the proctorization process.

Transcript of Records

EUSA will issue an academic transcript for each student and forward it to his/her Home Institution within a 3-month period after completion of the semester (unless otherwise indicated to the International Office). However, EUSA International Office always tries to reduce this time-frame as much as possible.

Additional transcripts are available upon request from students or partner institutions at a cost of 10,00€ per document.

ECTS Credits

All courses are equivalent to 6 ECTS credits. Exceptions will be indicated to the students accordingly.

Minimum & Maximum Enrolment

Full-time EUSA students need to remain enrolled in a minimum of 4 courses (24 ECTS credit) at all times, including language and degree courses. This minimum requirement is based on VISA specifications. Maximum enrolment may depend on different agreements with sending institutions. In general, students may be enrolled in a maximum of 5 degree courses.

Course Overload

Student requesting course overloads beyond the number of credits included in their Study Abroad programme will be charged a fee derived from the official EUSA credit cost. This amount will be available online on our official degree webpages. Please consult with EUSA International Office for current pricing.

Minimum Class Size

EUSA has a required minimum of 10 students per class; course cancellation will become effective if this number is not reached by both local and international students. This minimum size requisite applies to all degrees, programmes, language courses, regular courses and academic year.

Holidays

EUSA observes the official holiday academic calendar established for Higher Education in Seville. Calendar information will be available prior to semester start days and will not observe any religious or cultural holiday outside this official information. EUSA instructors will accommodate to religious absences, or any other justifiable absences to class of international students by providing all necessary materials and assessment covered in class during their absence. However, students will still be considered absent from class even if they do make up for the work assigned to the day of their absence.

Early Departure

Request for Early departure and accommodation of forms of assessment will need to be justified by Home Institutions or Study Abroad Providers, appropriately documented by the student. Only Force Majeure circumstances or previous agreements with Institutions or Providers based on different academic calendars will lead to accommodation for early departure.
Students requesting and/or requiring said accommodations will need to comply with any deadlines established by EUSA faculty, under supervision of the Head of Studies and the Director of the International Office. Instructors should and may require alternative forms of assessment to be completed in order to receive a final grade. Said forms of assessment will be described, discussed and communicated to the students, Home Institution, and Providers.

Absences derived from early departure will count as part of the 25% total permitted attendance limits.

Special Accommodation

Students with need for Special Accommodation of any kind, affecting instruction, accessibility, assessment, health or other, will need to inform the International Office accordingly by providing and disclosing any pertaining documentation that officially vouches for the reasoning of such a request. In the event of EUSA not being able to meet the requirements of this request, students and home institutions would be informed prior to the beginning of the semester. It is important to notify Special Accommodation necessity in advance, before semester start, in order to address efficiently the students’ needs.

Entry Requirements

 Language Requirements: Students are required to have a minimum B1 language level in Spanish and/or English, depending on the language/s of instruction of the courses they wish to enroll in during their Study Abroad Programme session. However, a B2 level is strongly recommended to avoid any communication hindrance that may detract from final academic results. Yet still, students with no certification of their language level, wishing to come to EUSA will have to assume consequences resulting from this level.

Exceptions to this language limitation can be made only with conformity between EUSA International Office and the home institution.

Minimum GPA of 2.5 or equivalent. EUSA will study lower GPA students for potential admission. In order to be eligible for a low GPA petition process, the following documents are required:

  • Official Transcript
  • Personal Statement
  • 2 Letters of Recommendation
  • Advisor Approval Form

Food & drink in the classroom

There will be no food or drink allowed in the classrooms. Exceptions may be made with individual consent from the faculty.

Disciplinary and Appeals Regulations

 Students must comply with all laws, rules and regulations issued by any applicable governmental authority (including laws on health and safety, tax, employment, data protection etc.).

 Students must abide by all rules and regulations of both institutions. Students are requested to adopt a responsible and conscientious behaviour within EUSA premises, in the classrooms or when participating at any Activities or Excursions organized by EUSA International Office.

 In the situation where a student’s behaviour fails to meet rules and regulations, EUSA University Centre reserves the right to refuse access to class and/or to its premises, and to put an end to the student’s Study Abroad Programme. In such scenario, tuition fees will still be fully due, will not be reimbursed, and this information may be included in the student’s academic record.

STUDENT STATUS

Free-mover enrolment fees

EUSA will welcome free-movers to any of its programmes. Free-mover students need to comply with the following requirements:

– Be eligible to participate in European Higher Education or equivalent and document it.
– Have completed Secondary School / pre-university degrees.
– Be 18 years old or over, and hold their own legal representation.
– A letter of motivation and the reasons for your stay in our location will also be evaluated prior to being accepted into our programmes.
– A certified language requirement level (see “Entry Requirements” policy above).

CAVEAT: When there is no formal agreement on student exchange between a home university and EUSA University Centre, credit transfer cannot be secured. Hence, it is the participant’s responsibility to determine how EUSA documents will be used to add towards potential or existing degrees.

For further details about our Study Abroad Programmes, please contact the International Office at internationaloffice@eusa.es.

Partner programme students

Students participating in EUSA programmes coming from partner institutions will be required to follow the academic policies herein described; payment policies may vary and should be consulted with both EUSA’s international office and their home institution.

PAYMENT POLICIES

Programme Fees

The international programmes offered through EUSA have differentiated fees. Please consult programme pricing on their respective sections:

– Study Abroad Programme fees are available here.

– Internship Abroad Programme fees are available here.

– Top-Up Programme fees are available here.

Academic Payment Deadlines*

  • Study Abroad Semester 1 (Fall):
    • June 15th – Application deadline
    • August 31st – 50% payment deadline**
    • September 30th – Full payment deadline
  • Study Abroad Semester 2 (Spring):
    • November 15th – Application deadline
    • January 15th – 50% payment deadline**
    • February 15th – Full payment deadline
  • Study Abroad Summer:
    • March 15th – Application deadline
    • May 1st – 50% payment deadline**
    • June 1st – Full payment deadline
  • Internship Abroad Programme:
    • Application deadline: 3 months before programme start
    • 50% payment deadline: 2 months before programme start
    • Full payment deadline: upon programme start
  • Top-Up Programme:
    • Programme payment for the Top-Up programme will be semester-based and will follow the indicated deadlines of the Study Abroad Programme.

Additional Components Payment Deadlines: The Additional Components will need to be paid in full 10 weeks prior to start date.


*The following payment information applies to EU partner students only. Due to visa regulations and procedures, Non-EU partner students and free-mover students will have to meet all payment deadlines 2 months prior to the indicated dates above. Any questions about meeting the application deadline should be directed to internationaloffice@eusa.es before the deadline. It is possible that exceptions can be made.

**Full payment may be submitted at any time after application.

  • May 15th – Full payment deadline

*Payment may be submitted at any time after acceptance. For example, 100% of payment may be made immediately.

Additional Components & Pogramme Cancellation, Withdrawal and Refund Policies

  • Withdrawal 61 or more days prior to programme start date: the student is responsible for the confirmation deposit (300€) , as well as any additional fees accrued.
  • Withdrawal 7– 60 days prior to the programme start date: the student is responsible for 25% of the programme cost plus the application and confirmation deposits, as well as any additional fees accrued.
  • Withdrawal one week prior to the programme start date or after the programme has begun: the student is responsible for 100% of the programme cost as well as any additional fees accrued.  Refunds and cost liability are determined based on the date when written cancellation notice is received from the student.

CAVEAT:
– All payments will be done in EUROS (€). All expenses derived from money transfers, either from the source bank or the destination bank will be charged to the student/partner institution.
– Partner universities and Study Abroad Providers may benefit from different conditions. Please consult with your international office.
– Additional fees may apply to cover a specific cost of tailor-made programmes.

Updated on: February, 14th, 2020